Common Areas / Facilities
User’s
Common Areas /
Facilities User Manual
Revised: May 2008
This manual was approved by the Board of Directors. The purpose of this publication is to increase public awareness in our Association. Our goal is to promote the safety of members and their guests utilizing and ensuring the proper care of all Common Areas / Facilities for the enjoyment by all members.
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Woodhaven Lakes Property Owners' Association, Inc. or their representatives are NOT responsible for any personal injury or loss of property as a result of using the pools, clubhouses, parks, lakes, or any other Common Area / Facility.
I. This memorandum rescinds any previous publication covering the same material.
II. PURPOSE:
1. To identify property owners who may use the Common Areas / Facilities.
2. To define the available Common Areas / Facilities.
3. To define the scope of responsibility of members who use the facilities, and establish guidelines concerning guests.
4. To establish rules for use of Common Areas / Facilities and to define violations and penalties for inappropriate behavior and / or misuse of facilities.
III. POLICY
1. Common Areas / Facilities are to be used only by members of Woodhaven Lakes Property Owners Association, Inc. The member must be in "good standing". A property member is considered to be in good standing if:
(a) there are no delinquent assessments and/ or fines.
(b) there are no unresolved violations of facility policies, procedures and/ or rules, etc.
2. All Common Areas / Facilities including the Clubhouse, Pool, basketball and tennis courts, parks and lake are used on a "first-come, first-serve" basis during normal operating hours. The Clubhouse may be rented for private use after normal operating hours. Please contact the office for current rental rates.
3. Members are responsible for proper use and care of all facilities when used by themselves and their guests. (A person is considered to be a guest when they do not reside in the same household.) Members are required to notify the Association Management when they are using the non reserved facilities. It is required that they clean the facilities after use and report any damaged equipment the next business day. Members must be present with their guests at all times. The number of guests permitted for pool usage is limited to 3, Management, board members or pool staff reserves the right to make exceptions based on current attendance. Guest must have a guest pass to use the lake (passes are available in the office and are good for one day only), for the ball field, all other outdoor parks and recreation areas, please feel free to bring as many guest as you want. NOTE: You will be responsible for any damage you and/or your guest may cause.
4. Swimming in
the pool is at your own risk! There are NO
LIFEGUARDS ON DUTY!
NO Swimming in the lake.
5. The clubhouse is a smoke / tobacco free facility.
6. The Pool will
close for 3 - 24 hours when fecal matter has entered the water. (
THE ASSOCIATION STRONGLY RECOMMENDS ADULT SUPERVISION FOR ALL CHILDREN
12 YEARS OF AGE & YOUNGER AT ALL PARKS AT ALL TIME.
Woodhaven Lakes Property Owners' Association, Inc., or their
representatives are NOT responsible for any personal injury or loss of
property as a result of using the pools, clubhouses, parks, lakes, or any other
Woodhaven Lakes Common Areas/Facility.
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RESERVING CLUBHOUSE/POOL
I. RESERVING FACILITIES FOR PRIVATE ACTIVITIES
1. Private use of Common Areas / Facilities may not interfere with planned association activities.
2. Reservations may be made:
a. On season: Memorial Day to Labor Day after normal operating hours.
b. Off season: After Labor Day to before Memorial Day
a. After normal operating hours
b. During normal operating hours with approval by the Board of Directors.
3. Hours:
c. Private parties at the Clubhouse/ Pool must end by 11:00 pm.
d.
Private parties at the
e. During the time in which the solar blanket is in use, all pool usage during private parties will be completed by 9:30PM.
4. Guest Limit of 100 at the Clubhouse/ Pool.
5. Music and/or loud noises must be confined within the facility. (It cannot be heard from the road around the clubhouse).
6. The rental fee and refundable damage deposit must be paid seven (7) days before party date or the facility will be rented to another member. When rental fee is paid, the reservation is confirmed. Refunds will only be issued with a cancellation notice of at least 72 hours. (Call the office for current rental rates.) We accept Visa / Master Card and Discover cards, checks and cash.
7. Manager/representative will require a rental agreement to be signed. The agreement will list the requirements for security and cleaning of the facility following private rentals.
8. Members are responsible for proper care and use of all facilities when used by themselves and guests. Misuse of any facilities and/or inappropriate behavior while using the facilities will result in penalties and or fines. These rules will be enforced by the Association Manager, Pool Manager, Committee Chair, or any Board Member.
9. Please direct any comments, in writing, to the Board of Directors.
II. RESERVING FACILITIES FOR PLANNED ASSOCIATION ACTIVITIES
The Committee Chair or Board Member in charge of the event is responsible for scheduling the planned events and for proper care and clean up after each event. Planned activities may be scheduled during or after normal operating hours.
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RULES FOR USE OF FACILITIES
THE FOLLOWING IS ABSOLUTELY NOT ALLOWED
NON POOL VIOLATIONS
1. Equipment/footwear that would damage surfaces of tennis or basketball courts.
2. Jug or trout line fishing in lake.
3. Open fires at any park or Association facility.
4. Overnight camping at any park or Association facility.
5. Littering/dumping of garbage along roadways and in parks and lake.
6. Driving motorized vehicles on playgrounds, parks, lake and other non-paved Association property.
7. Operating gas-driven motors on lake. (maintenance boat permitted)
8.
Failure to display
9. Swimming in lake.
10. Vandalism, damaging, defacing or stealing Association property.
11. Unleashed dog(s) on Association property.
12. Drinking of alcoholic beverages under legal drinking age and/or public intoxication of members or their guests.
13. Fighting or other behavior that is threatening to the safety of others.
14. Carrying unlicensed weapons into Association facilities.
15. Swimming when Pool is CLOSED.
POOL VIOLATIONS
1. Entering pool without showering.
2. Wearing clothing that is not proper swim attire in pool, such as cut-offs, bicycle pants, street clothes, etc., including failure to use swimming diapers for infants.
3. Running and/or rough horseplay.
4. Vulgar, profane language, behavior, or any action that would be disrespectful to another person.
5. Playing loud/distracting music such as Boom Boxes.
6. Having Glass Containers in the Pool Deck area.
7. Having food outside designated eating / snack areas.
8. Beverages within five (5) feet of edge of pool.
9. Sitting, hanging, or pulling on safety rope.
10. Double floats and/or floats in deep end of pool.
11. Using Non-Approved objects in the pool area (See Pool Manager for determination of "Approved Items")
12. DIVING BOARD RULES:
a. No one over 250 lbs. allowed
b. Only one (1) diver on board at a time
c. Diver must wait until dive area has cleared before leaving board
d. Only one (1) bounce allowed on the board
e. Only forward straight-line dive/jump allowed
f. No diving into pool except at deep end and no backward diving from pool side.
13.
TURBO
SLIDE RULES:
a. Sitting position only – NO HEAD FIRST SLIDES
b. Only one (1) slider at a time
c. Slider must wait until slide area has cleared before sliding
d. NO sliding through objects such as inner tubes allowed
e. NO beverages on slide
f. No one over 250 lbs allowed
g. NO Diving from top of slide
h. You must be 48” or taller to use slide
14. Wet bathing suits cannot be worn upstairs in clubhouse and/or while playing pool/table tennis.
15. Failure to sign out/in for recreational equipment.
16. Phone calls not authorized by Pool/Association Manager.
17. Smoking anywhere within the clubhouse and no tobacco products in pool.
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COMMON AREAS / FACILITIES
VIOLATIONS &
PENALTIES
The following violations and penalties were established to promote safety and to ensure the proper care of our Common Areas / Facilities for the enjoyment by all members, their children, or their guest(s).
Misuse of facilities and/or inappropriate behavior by members, their children, or their guest(s) will result in penalties and/or fines established herein.
Inappropriate behavior is behavior that harms or insults other members, their children and their guest(s) or association employees OR behavior that may cause damage or loss of property.
In addition to penalties / fines, any damage or loss to the Common Areas / Facilities will be corrected at the member’s expense. All cost associated with repairs or replacement will be charged to the responsible members account and billed accordingly. Failure to pay will result in legal action.
THE ASSOCIATION ADHERES TO
DISCIPLINARY ACTIONS:
POOL
1st Violation: Suspension of privileges for one (1) day.
2nd Violation: Suspension of privileges for five (5) days.
3rd Violation: Suspension of privileges for thirty (30) days.
NON POOL
1st Violation: Suspension of privileges for thirty (30) days and/or $100.00 fine.
PLUS cost to repair or replace damaged equipment or facilities.
2nd Violation: Suspension of privileges for sixty (60) days and or $200.00 fine.
PLUS cost to repair or replace damaged equipment or facilities.
An incident report will be filed on all violations. The member will be given a copy and will have the opportunity to appeal the incident to the Board of Directors. Members must contact the office to schedule a meeting with the Board of Directors within 48 hours of receiving the incident report.
The Board of Directors' authority for imposing these penalties / fines are the By Laws, Master Declaration, and Articles of Incorporation.
Woodhaven Lakes Property Owners' Association, Inc., or their
representatives are NOT responsible for any personal injury or loss of
property as a result of using the pools, clubhouses, parks, lakes, or any other
Woodhaven Lakes Common Area / Facility.
PARENTAL/GUARDIAN CONSENT FORM must be completed on all young adults / guest ages 13 - 16 or use of the facilities will not be allowed. Forms are available by mail or at the office and must be updated each pool season.
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THIS IS A TRUE AND CORRECT COPY OF THE USER'S MANUAL FOR
COMMON AREAS / FACILITIES.
APPROVED BY THE BOARD OF DIRECTORS ON THIS
__________DAY OF _____________,20___
Parental / Guardian Consent Form
Woodhaven Lakes
Property Owners' Association, Inc., or their representatives are NOT responsible for any personal
injury or loss of property as a result of using the pools, clubhouses, parks,
lakes, or any other Woodhaven Lakes Common Areas/Facility.
We have read and
understand the policies, responsibilities, rules, penalties and fines regarding
the pool, Clubhouse and all other Common Area and facilities. I also understand there is NO LIFEGUARD
on duty. The Association representatives and the Board of Directors will
enforce the rules and all members are encouraged to assist.
All children 12
and under must have supervision at the clubhouse and pool at all times. You must be 16 years of age or older to
supervise any child who is 12 or under.
The person
responsible for my child / children (age 12 and under) in my absence is:
Name____________________________________________________
Age:____________
I wish to be
contacted at the numbers listed below regarding problems or concerns with my
child or my child’s supervisor.
Contact number 1 -
_________________________, 2 - _________________________
Please list all
children 12 and under that you are responsible for:
Name:________________________________________
Age:__________________
Name:________________________________________
Age:__________________
Name:________________________________________
Age:__________________
Name:________________________________________
Age:__________________
Name:________________________________________
Age:__________________
Name:________________________________________
Age:__________________
Name:________________________________________
Age:__________________
Signature of
Parent / Guardian_______________________________________ Date:_________________
Signature of
Supervisor age 16 or older:________________________________ Date:_________________
Signature of
Association Representative:________________________________ Date:_________________
After Hours Reservation Form
Member
Name:________________________________ Phone #______________________
Date of
reservation:_________________________ Number of guest __________________
- I understand I must remain on the premises with
my party at all times.
- I understand the facilities must be cleaned and
trash removed prior to opening hours the following day.
- I understand my deposit will only be returned to
me if the facilities are returned to the same condition as when reserved.
- I understand Woodhaven Lakes Property Owners Association
or their representatives are NOT responsible for any injuries or loss of
personal property that may occur during private use.
- I understand and agree to abide by all rules
explained in the Users Manual for all Common Areas / Facilities.
- I understand a post inspection of the facility
will conducted, if damages or losses are found I further understand I am
responsible for the cost of replacement and / or repairs.
- I have read and agree to abide by the attached
Safety Rules regarding the slide, diving board and pool area, I further
agree to ensure my guests are aware of, and abide by these rules.
- I understand if feces should enter the pool water
during the day, my private party may be cancelled and my user fee and
deposit will be refunded.
Pre Inspection:
I have inspected the pool
table, diving board, slide, ping pong table, and clubhouse facilities. I find them to be clean and free of damages.
Exceptions:____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Property
Owner:__________________________________________ Date:___________________
Association
Representative:_________________________________ Date:___________________
Post Inspection:
I have inspected the pool
table, diving board, slide, ping pong table and clubhouse facilities. I find them to be clean and free of damages.
Association Representative:________________________________
Date:__________________
Property Owner
(optional)_________________________________ Date:___________________
Rental deposit refunded ___________________ Date__________
Notes:
Incident Report
Date:________________________________
Incident:_____________________________________________________
Who:________________________________________________________
When:_______________________________________________________
Where:_______________________________________________________
Actions taken by person completing
this report:
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Association Representative:_____________________________________________________
Member:_____________________________________________________________________
Comments:_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Board of Directors Action:__________________________________________________________
________________________________________________________________________________________________________________________________________________________________
Board Member signature:_____________________________________________ Date:_________